How to Create an Employee Mobile Application

It is important to provide your employees, especially in globally distributed teams, with the necessary tools and resources to navigate and access the workflow at any time. The right tools to manage day-to-day activities in a workplace can make a difference. You can use the power of a smartphone to improve business communications and manage employee activities remotely.

The employee mobile app is a sophisticated platform with a variety of features that help make the work process agile and integrated.

What Can an Employee App Do?

Most job-related applications enable your team to perform all necessary job-related activities directly from their smartphones. Even the simplest mobile employee application can bring results. 

Business communication

It allows you to build relationships with a team by simplifying communication with everyone involved, conducting meetings, and assigning tasks. The application enhances people’s engagement and keeps everyone on the same page. Employees get a better understanding of what is expected of them and how it should be done. A mobile app for employee engagement coordinates smaller groups inside the company and eliminates the stress of miscommunication and uncertainty.

HR functions

A good HR mobile application addresses the need to keep users engaged and productive in the workplace. It helps monitor and reward employee efficiency, improves communication, particularly for remote workers, and speeds up onboarding.


Management employee applications assist in keeping track of core staff operations in the company, including employee databases, application and approval leaves, and announcement dashboards with critical notifications throughout the day. As a manager, you get countless insights into the company’s performance without wasting time or missing out on valuable information.

Employee self-service

Another feature that most people in a team like is the ability to organize a workforce on the go without reaching other departments. Employees can access their personal data, track attendance, and request and approve leaves by themselves. For example, an employee scheduling app complies with a schedule, saving unnecessary work hours while increasing efficiency.

How a Mobile App Makes Life Easier All Round

Implementing an employee mobile app makes it easier for a company to develop and grow from different perspectives, reflecting the desired results.

  • Improve access to information. Employees have access to private and work-related information whenever and wherever they need it. In terms of login details and cloud-based storage, access from a smartphone is simpler. The results are more noticeable due to the speed-up of existing workflows. Even before their first day, employees can be informed about corporate news, policies, and significant procedures.
  • Offer support to your employees. The most repetitive or simple tasks can now be completed by adopting a self-service approach, in which the employee can address the problem without having to contact the HR department.
  • Simplify employee communication. Primarily, an employee app for mobile phone targets the problem of communication gaps and misconceptions within a company. HR departments and employees can exchange information via instant notifications, even beyond office hours. It is one of the most effective ways of increasing workplace productivity by keeping employees informed 24 hours a day, seven days a week. The right information is sent to the right people at the right time. Employees remain in the loop.
  • Employ real-time updates and alerts to contribute to a more flexible work process that integrates shift schedules and allows for adjustments throughout the project. They assure that everyone has the same understanding of who is working when, which benefits both individual growth and company development.
  • Track expenses in a breeze. Mobile apps allow you to submit and track expenses with a single click. For example, an employee can send a photograph of a receipt without additional documents to a manager, who will approve the expense submission in a matter of minutes.

Steps to Make a Successful Employee Mobile App

What makes a successful employee mobile app? Here is a checklist to keep in mind while building an app from beginning to end.

  • Dig into the problem you solve.

Conduct market research to come across a distinctive idea for an employee mobile app. Search for ways to improve it and satisfy the requirements of a user. Any idea can be approached from different perspectives. Know what problem you are going to solve for your audience. How can your mobile app make the lives of HR managers and employees easier? Address a concrete problem by creating a solution to it. What is the purpose of the app? Think of how to fill the market vacuum for a particular group. What are the main benefits and unique features your platform may offer?

  • Know your audience.

As a creator of a mobile app, you should always keep your target audience in mind. Do not go after everything and everyone. Gender, age, location, hobbies, and preferences define the target audience. The only way to get it right is by conducting regular research at each level of the development process. A well-planned market research is critical to the success of a future app.

  • Hire a dedicated team of developers

Outsourcing is preferable if you have a limited budget or do not intend to make costly investments in employee mobile app development in the upcoming years. Since you have access to a wide range of skills, you can choose which specialists to work with. You assemble a team of highly qualified employees who have worked with various technologies and can design a custom mobile application with in-depth knowledge of the subject.

  • Maintain high performance.

The performance of a mobile platform determines whether most users will abandon the application (if it takes too long to load) or continue to use it in the long run. Attention is paid to whether the program is operating well when connected to a poor Internet connection and whether it can support offline content without delays and crashes. Even a one-second delay makes a difference. Big images and an excessive number of features are the most popular reasons applications slow down (even brilliantly developed ones).

  • Conduct obligatory usability testing.

It is critical to focus not only on bringing your application to life by tracking every phase of the development process but also on how it is tested. Usability testing in mobile apps provides insight into how well they are designed in terms of user expectations, business decisions made in accordance with real-world use, and any bugs that remain. Usability testing verifies the application is easy to install and use on a smartphone. How quickly can functionalities be recalled when the user returns after a period of time? How pleasurable is the design? How easy are basic tasks to complete? Speed of work, simplicity of navigation, and UI/UX design reflect the state of an app.In today’s digital age, some sort of employee mobile application is a necessity for a rapidly developing business, whether it be a mobile app for employee attendance or a mobile app for internal HR activities. Providing digital support to managers and employees improves how they approach and handle the work process, which increases corporate profitability as a result.



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